HR Central
Simplify HR management with StoHRM’s HR Central module, your comprehensive solution for streamlining employee data, probationary processes, job profile changes, and more. Enhance data accuracy with online updates and bulk uploads, ensuring efficient approval management. Seamlessly transition employees from probation to confirmation, backed by thorough evaluations and easy access to appraisal forms. Keep track of job profile modifications effortlessly, maintaining a detailed employment timeline.
Foster workplace engagement with our organizational dashboard, celebrating milestones and fostering communication. Streamline document handling, query resolutions, asset management, and expense reimbursements for a well-organized, responsive HR department. Plus, manage disciplinary procedures with integrity and initiate Performance Improvement Plans when needed. HR Central is your all-in-one platform for optimizing HR operations, enhancing employee experiences, and driving organizational success.
HR Central
Employee Data Management / Employee Profile
Online Update of Employee Information: Employees/Employer can add and update personal, employment, previous employment, education, skills, dependent, bank, and identification information through online channels.
Configuration of EDM Elements and Approval Management: Configure elements in the Employee Data Management (EDM) system and manage the approval process for any updates or changes made to employee information.
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Mass Upload of Employee Information: Utilize bulk upload options to efficiently upload employee-related data in bulk quantities.
Approval of Personal Data Changes: Implement a process for approving changes made to personal employee data before they are finalized.
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Probationary to Confirmation process
Probation to Confirmation Process Flow Configuration: Configure the workflow from probation to confirmation within the HR system.
Employee Review of Probationary Appraisal Form: Allow employees to view their probationary appraisal form, where they can either agree with the ratings given by the manager or request modifications.
Self Evaluation and Manager Alert: Enable employees to conduct self-evaluations and trigger alerts to managers for team members completing probation within the specified timeframe.
Manager Update of Probationary Appraisal Form: Provide managers with the capability to update the probationary appraisal form according to company norms.
HR Letter Generation for Confirmation or Extension: Allow HR to generate letters for either confirming or extending probation periods based on the evaluation outcomes.
Review and Release of Confirmation: Facilitate the review and release of confirmation decisions, with employee letters available online for easy access anytime.
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Job Profile Changes
Tracking Employee Lifecycle Changes: Monitor all employment changes throughout an employee's tenure, maintaining a timeline of events.
Approval levels are implemented based on the process for each change.
Supported Processes: Business Title Change, Job Code Change, Compensation Change (Regularization of Compensation), Cost Centre Change, Department Change, Location Change, Supervisor/Manager Change
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Employee Communications
Organisational Information Dashboard: Utilize a dashboard to announce important organizational updates and information, as well as employee birthdays and anniversaries.
Employee Touch Base Event Email Triggers: Set up email triggers to send greetings or reminders for employee birthdays and anniversaries, fostering a sense of connection and recognition within the organization.
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EZ Letters
EZ Letters Template Creation and Mapping: Create EZ letters templates and map them against each request flow. Implement multilevel workflow for approval.
EZ Letters Generation: Enable EZ letters generation for employees, both self-service and in bulk.
EZ Letters Release: Release EZ letters after approval and generation.
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Document Management
Configuration of Folder and its access permission
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Allows you to upload scanned document and index them for quick retrieval in the document management module, Stored documents can be in any format including doc, xls, PDF, Document restriction role wise
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HR Query
Configure Query Types & Subtypes for HR Team: Establish different query types and subtypes specifically for the HR team.
Query Reply and Escalation Mechanism Based on Timelines: Implement a mechanism to respond to queries and escalate them within predefined timelines.
Raise a Query/Close a Query: Enable employees to raise queries and HR to close them once resolved.
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Asset Management, only:
a. Fixed Asset
b. IT Asset
Asset Tracking: Monitor and manage the whereabouts and status of company assets.
Maintenance Scheduled: Schedule regular maintenance tasks for assets to ensure they remain in optimal condition.
Asset Disposal Tracking: Keep track of the disposal process for assets, including documentation and removal from inventory.
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Expense Type Definition: Establish categories for expenses against which claims can be made.
Employee Eligibility Definition: Define eligibility criteria for expense claims at either the item level or group level.
Complex Rule/Formulas Setting: Enable the configuration of intricate rules or formulas for business expense reimbursements.
Online Submission of Claims: Allow employees to submit expense claims online, with validations for available balances during application.
Online Approval by Approvers: Approvers can review and approve or reject expense claims submitted by employees online, either in full or partially.
Payment Claims Routing to Payroll: Provide a feature to route approved payment claims directly to the payroll of employees for processing.
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Delegation Process
Module-Wise Workflow Configuration: Customize workflows for different modules to match specific business processes and requirements.
Email Trigger Configuration: Set up and execute email triggers based on transactions involving delegation or task completion. These triggers should activate upon acceptance or rejection of delegation activities.
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Disciplinary Procedures
Raise an Allegation within Policy Limits: Allow employees to raise allegations within permissible policy boundaries.
Confidentiality of Allegator: Ensure the confidentiality of the individual raising the allegation.
Set the Severity of the Allegation and Update Domestic Enquiry Details: Enable users to specify the severity of the allegation and update details related to domestic enquiries.
Release Disciplinary Letters Based on the Allegation Defined: Automatically generate and release disciplinary letters corresponding to the defined allegation.
Acknowledgement of Show Cause Letter: Facilitate acknowledgment of show cause letters by employees involved in the allegation process.
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Performance Improvement Plan / Corrective Action Plan
PIP Initiation: Start the Performance Improvement Plan (PIP) process for employees.
PIP Acknowledge: Employees acknowledge receipt and understanding of the PIP.
PIP Closure: Conclude the PIP process after the specified period or upon meeting performance expectations.
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